Are you organized, driven, and ready to become the operational backbone of a leading-edge technology firm? Lightium, an emerging startup in the photonic industry, is on the hunt for an Office Manager to streamline our internal processes and enhance operational efficiency. Join our mission to transform information and communication technologies and be at the heart of our success.

Position Summary

Lightium seeks a highly organized, detail-oriented, and proactive Office Manager to support our dynamic team. This role is pivotal in ensuring operational efficiency and enhancing our innovative culture. The ideal candidate will have a passion for technology, a knack for organization, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Process and Documentation Management: Create and maintain internal processes and documents, ensuring streamlined operations and clear communication with team members and stakeholders.

Executive Assistance: Provide administrative support to executives by handling scheduling, travel arrangements, and task management, ensuring efficient time management.

Administrative Lead: Own administrative and financial tasks, such as processing and tracking invoices, planning office supplies, and establishing effective filing systems to maintain effective day-to-day operations for the company.

HR Support: Aid HR in posting job vacancies, scheduling interviews, and managing the onboarding process for new hires, contributing to a seamless recruitment process.

Event Coordination: Organize company events, from internal team meetings to large-scale industry conferences, ensuring smooth planning and execution.

Marketing Assistance: Support preparing and distributing communication materials, contributing to brand consistency and effective communication.

Project Administration: Provide administrative management for large collaborative public-funded projects, ensuring compliance with regulations and managing collaboration with international partners.

What You’ll Bring

Experience: At least three years of proven experience as an Office Manager or in a similar role, with demonstrated success in managing office operations, especially in a startup environment.

Organizational Skills: Exceptional organizational abilities, with the capacity to think proactively, manage priorities, and optimize workflows in a fast-paced environment.

Communication: Strong communication and interpersonal skills, with the ability to interact effectively with executives, team members, and external partners.

Technical Proficiency: Proficiency in Microsoft Office and SharePoint, ensuring efficiency in managing digital and physical workflows.

Confidentiality: Ability to handle sensitive information with confidentiality, maintaining the trust and integrity of the organization.

Tech Savvy: A genuine interest in technology and a desire to contribute to a fast-moving, innovative environment.

Project Management: Strong reporting and documentation skills, with the ability to oversee large, long-term projects involving multiple team members.

Language Skills: Fluency in both German and English is required, and knowledge of French is a plus.

Culture Fit: A driven, results-oriented mindset with a passion for problem-solving. You are proactive, take ownership of your successes and failures, and thrive on delivering tangible outcomes in a dynamic environment.

What We Offer

• A collaborative and innovative work environment where your contributions will shape the future of telecommunications, datacom, and beyond.
• Competitive compensation and benefits package, including employee stock option plan (ESOP) that reflects your experience and expertise.
• Become a key player in an early-phase startup and join a young, motivated, and energetic team. You will have the unique opportunity to create, grow, and develop your professional skills at a fast pace.

We'd love to hear from you if you're passionate about optimizing operations and thrive in a collaborative, fast-paced, and results-driven environment.

Lightium is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.